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EXECUTIVE ASSISTANT

This a FULL-TIME POSITION for a detail oriented, hard working and very organized individual for a personal assistant to the CEO of a fast-growing swimwear and lifestyle brand. This positive, competent, high-energy new team member will be able to think fast, work irregular & flexible hours, and have previous personal assistant experience - and all while maintaining an immense sense of humor and wit! You will be able to pick up the pieces and move mountains. Mindreading is a plus!

GENERAL ADMINISTRATIVE DUTIES

• Check and review all emails in founder's inbox, prioritize tasks, delegate and follow up until completed 
• Return reference samples as needed, track and confirm samples have been received and refunded to CNB
• Email Daily Recap to Founder by EOD with to-do list for the upcoming day/week/month
• Manage and maintain up to date list of username and logins for all websites
• Organize and manage accounting filing cabinets
• Constant communication with legal, finance and personal contacts
• General bookkeeping assistance  

SCHEDULING CALENDAR

• Manage founder’s calendar and appointments
• Schedule meetings and events accordingly both personal and business related
• Coordinate weekly meetings with the founder to recap items that need to be addressed
• Coordinate team meetings with the founder to recap items that need to be addressed 

MAINTAINING THE HQ

• Keep office clean and tidy
• Keep an inventory of all office supplies and basics and order as necessary
• Open and distribute daily mail accordingly
• Prep HQ for meetings and maintain organization throughout both offices
• Keeping office well stocked with snacks, Perrier, Protein Shakes 
• Assist each department where needed 

 TRAVEL

• Work with travel agent or directly with airlines/sites to book all flights, hotels and airport transfers
• Set up and calendar any meetings and events taking place during travel
• Purchase any equipment necessary such as phone and computer equipment as well as any other items needed
• Work with IT prior to travel to make sure all individuals traveling have proper equipment needed for phone and computer use
• Maintain any and all expenses related to travel including purchasing foreign currency, handling reimbursements for travel-related purchases and reconciling all CC charges related to travel
• Work within the approved budget  

Please submit a cover letter and resumé for consideration to careers@boysandarrows.com, and let us know why you would be a perfect fit for the job! 

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